showHeader("EUSES: Membership Information", "memberinfo");
This is a copy of the EUSES Consortium Membership policies.
Goals, constraints, and benefits of new members
- Why does EUSES want new members? (i.e., what benefits would existing members gain by inviting new members?)
Our goals/constraints in inviting some number of new members to join EUSES are:
- To grow EUSES' recognition, size, weight.
- To continue maintaining EUSES as an organization.
- Maintain these constraints:
- Without sacrificing quality.
- Want membership to be on an individual basis (not on a
- Membership will be considered based on the
group's ability to absorb new members and subarea balance.
It is anticipated that no more than 5 new members will be
accepted this year (2005/2006).
- Sharing ideas with each other and with new members.
- Matchmaking opportunities: industry with academia.
- Matchmaking opportunities: researchers with researchers.
- See also advantages to academics (below).
- What benefits would new EUSES members gain?
New voting members' goals/benefits are sorted below from the perspective of academics, industry (both industrial researchers and developers), and advantages applicable to both academics and industry:
- Advantages for academics:
- Association with the EUSES name is a useful aid to
credibility of proposed end-user
software engineering research, because of
EUSES's established track record as a group (number of papers,
best paper awards, attracting attention of industry,
wide media attention, ...).
- Individual/small group grant writing: Letter from
EUSES Consortium to include in proposal,
that describes nature of the collaboration with EUSES for the
purpose of the proposal, leveraging each others'
results, or however relevant. (Note: This is possible because all
members are collaborating with at least 1 other member.)
- Facilitates opportunities to write grants as part of
EUSES and/or with other EUSES members. (Note: This advantage
was added to the list because potential members not currently
in EUSES brought it up as a reason to join.)
- Big grants: To be eligible for opportunities that are available
groups of researchers working on a single theme.
- Have our students form community with each other and
make connections that strengthen their work and enable
better "building on the shoulders of others".
- Strong institutional relationship with NSF, and access to
- Opportunities to connect with commercialization
possibilities (Note: EUSES is already sometimes contacted
by industry people interested in EUSES work, and there are
now several industry people planning to join EUSES).
- Small, close-knit group advantages.
- Other EUSES unique advantages (detailed below).
- Advantages for industry (industrial
researchers and developers):
- Small, close-knit group discussions of approaches
that might solve their real problems &
to get academic researchers to know what the real problems are.
CONCRETE opportunities to pair up with EUSES
researchers to work together on a real problem they
(the industrial folks) currently have.
- Opportunities to bring latest research gains into
your company's new or existing commercial products.
- Helping to establish research directions to address
real-world problems by some of the best researchers in this field.
- Small, close-knit group advantages.
- Other EUSES unique advantages (detailed below).
- Other advantages to both academics and industry:
What EUSES has of value not easily obtained otherwise:
- Close-knit idea exchange:
Brainstorm with other EUSES members, have access to our internal
materials, help decide directions, staying up-to-date with the
newest ideas and advances
in end-user software engineering.
- Early access to research results long before published.
- Easy access to other members (people doing very good work!)
who may not be as available or accessible in wider forums.
- EUSES name is valuable for "branding", e.g., being associated with
multiple best-paper awards.
- Match-making between industry & academia:
much easier for a consortium than for an individual.
- Enhanced media attention to get the word out: Media attention to
our work happens regularly (see
EUSES web page for details).
- Easy access to corpuses of data, spreadsheet results, prototypes,
through providing all the necessary
connections to easily know about & grab these things, access to
each others' grad students if problems encountered, etc.
- Help EUSES survive. This
matters if you see EUSES's survival as helpful to your
Types of association with EUSES:
- Just friends: on mailing list, no other rights, no dues.
- Student membership: for students only. Student members do not vote and
do not pay dues, but
they have access to the internal web page, can attend
annual meetings, etc.
- Invited members (no votes, no dues). Attend (portions of)
annual meeting (and pay fee to do so), but cannot vote on decisions,
and do not have access to our internal web page or internal resources.
(Rationale: To allow temporary participation of people who
could bring significant benefit to other members by attending the
upcoming annual meeting, but do not wish to join more
- Voting Members (full members). With votes, with full access.
Must pay dues every year.
- Requirements for "just friends" associations: Anyone who wants can do this.
- Requirements for joining as a student member: Must be a student of a Voting Member. (Exec. Committee interpretation 7/17/07: postdocs are eligible too.)
- Requirements for joining as an Invited (one-year) member:
- If currently collaborating with a EUSES member: by
invitation only by Exec. Comm., on a per-year basis.
- If not currently collaborating with a EUSES member:
same as current collaborator, but can only be an invited
member at most twice as a non-collaborator.
- Invited members must attend the annual meeting in person
(including paying the meeting fee).
- Length of membership: Invited membership lasts 1 year.
It is possible to be an Invited member more than once,
but each time the duration is for only one year.
- Note: An invited member does not need to be a collaborator,
and does not need to pay dues.
- Requirements for joining as a Voting Member:
- The 12
original faculty members of the EUSES Consortium
are automatically granted Voting membership.
These are the 12 researchers on the 2003 ITR grant. (These particular
Voting Members are also funded to attend the annual meetings by EUSES
until the ITR grant runs out.)
- Anyone else must apply to be a voting member.
- Prospective voting members must commit to regular in-person participation in annual meeting
or related EUSES activities.
- Need to pay the dues. (But see Finances for
various ways they can be paid.)
- There must be a genuine collaboration between the proposed member
and at least one existing voting member. Where "genuine
collaboration" evidence is simply the existing member saying it's
true. Can be research (e.g., working on a grant or paper) or
research service (eg, co-organizing a workshop together).
- New voting members must be approved by the mechanisms
specified in this document. Criteria
will include known quality of work, effects on balance of
research subdisciplines in the group, new/potential linkages
to existing EUSES members. Other criteria are possible too.
- Length of membership: Voting membership does not expire.
- Ongoing responsibilities of Voting Members are (1) paying dues
and (2) maintaining regular in-person participation in annual meeting
or related EUSES face-to-face activities.
Mechanisms and procedures for granting new memberships:
- "Just friends" membership requests are handled solely by the Project Director and staff.
- Student membership (as defined on this page) is automatic.
- Invited memberships are handled solely by the Executive Committee without discussions with general membership. (Rationale: they are only for 1 year, and there is no reason to have a complicated mechanism for something that temporary.)
- The process and rules for granting/denying Voting membership are:
- A prospective member applies by letting the Project Director
know of his/her
interest, and by specifying how he/she fulfills the
- The Project Director contacts any collaborators named in the
prospective member's application for verification.
- The Project Director passes the materials on to the Executive
Committee, which approves or denies the application as follows:
(Rationale: avoid burdening entire membership with all
applications, as some may be completely unsuitable. Also, reduces
embarrassment to applicant if denied.)
- Exec. committee discusses whether or not the application
is consistent with the membership
goals and constraints, obtains more information if needed,
then first vote occurs in Executive Committee.
- If first note is denial (by a majority of all Executive Committee
members), application is denied. (Rationale: do
not want to embarrass the applicant by broadcasting
- If first vote is approval, then full membership notified of pending
acceptance along with member's application, and discussion is
invited for 2-4 weeks.
(Rationale: if members have to live with the new
member, they should be consulted for any serious concerns they
have about the new member.)
- After discussion, second vote occurs in Executive Committee for
final approval/denial by a majority of all Executive Committee
Membership expirations, mechanisms and procedures for revoking memberships:
- Student memberships expire when the member is no longer a student
or their advisor is no longer a member. However, if a current student
member graduates, he or she has a one-year grace period (Exec. Committee interpretation 7/17/07: starting on his/her graduation date) to remain a
- Invited memberships expire after 1 year.
- Voting memberships last until the member
stops paying dues, or until the member stops regular in-person
participation in EUSES.
- A member who cannot afford to pay the fees may suspend his/her membership for one year maximum. After that time, membership is terminated. (The member can re-apply if/when he or she wishes to re-join at a later time.)
- Any type of membership may be revoked if a member is claimed to be
seriously undermining the EUSES goals. The Executive Committee
initiates the process by discussing the reasons and taking a vote. If
the revocation vote is approved by a majority of existing Executive
Committee members, the revocation must be approved by a 2/3 vote of all
existing Voting Members, after a 2-4 week discussion period.
- Financial goals/constraints:
- Keep central organization going, and to keep level
of administrative support consistent with the organization's
(Background: At the current membership level of the time
of this writing, the Proj. Director needs at least $10,000/year to
level of support. This is just enough to pay an undergrad part
for administrative tasks and web page maintenance,
travel for the assistant to the annual meeting, a little
the director to get the word out on EUSES, and a little
funding for publicity and similar EUSES-group expenses.
When this pot is directly funded via a grant, as is currently
the situation, plus roughly 50% for indirects.)
- All voting members need to keep contributing to this for the
organization to keep going. (The original members are already
contributing to this for the life of the NSF ITR'03 grant,
via that grant's administrative budget.)
- Dues amount: $1000/person/year. This amount can be changed
by a majority vote of the Executive Committee.
(Note: Dues amount is the same for industrial members
as for academic members.)
- Dues note: Do not panic! There are many
ways to get
these dues paid.
- Expectation: if there is a profit in EUSES finances
from previous years, the profit will be
used to underwrite members' attendance
- How dues can get paid:
- For free: The 12 original EUSES members are already prepaid for
the life of the ITR grant (via the
administrative costs funded in the ITR grant).
- Via grant budget line items: Some could fund via grants, if allowable
under member's institution/sponsor guidelines.
(Rationale/expectation: this will be paid for by having
success with grant-writing/fund-raising through collaboration
- Via other mechanisms:
Other mechanisms can be worked out if allowable under
member's institution/sponsor guidelines. (Rationale:
some mechanisms will work better than others
in different types of organizations.)
- Annual meeting registration fee:
- The fee for the 2005 annual meeting fee will be $200 per person.
The fee for subsequent annual meetings will be set by the
Project Director as finances dictate.
(Note: The 12 original EUSES members are already prepaid
for the 2005 and 2006 meetings via
the ITR grant.)
- Note: The way it will be published, for members who need to
membership fee this way, is $1200,
with a $1000 discount for Voting and Invited Members.
- Who can attend annual meetings: Voting, Invited,
and Student members can attend.
- Student members are exempt from any registration fee.
- The original 12 EUSES members' meeting fees are pre-paid through
the 2006 meeting via the ITR grant. Their travel expenses are
also underwritten by that grant through the 2006 meeting.
- Rationale for meeting fees:
After the ITR grant runs out, EUSES will no longer have funding
for people's travel to the meetings, food, space, etc.
To fund the meetings therefore, we need to charge a registration
fee. Will be enough to
fund not only the meeting expenses, but also contribute a
little to the EUSES administrative funding as EUSES grows.
- Use of fees received directly from dues payments will be used only for
the following purposes:
- To pay Project director's assistant(s) to help with project
- Funding of expenses to run annual meetings.
- Materials for promotion of EUSES. (conference ribbons,
- Occasional project director travel to promote EUSES.
- Other types of expenditures may be made only if authorized
by the Executive Committee.
- Transparency: Annual accountings of use of dues will be reported to
Mechanisms for changing these policies
Changes to these policies must be approved by a 2/3 vote of all existing Voting Members.